More than half of European companies consider rapid access to information essential for their performance (Kyocera 2019 study). At the same time, many of them recognize that they do not have sufficient storage space and an effective records management system. The consequences of poor archiving Searching for a document is a waste of time. A study. Shows that poor document management causes the loss of nearly an hour of work per day per employee. This research has a financial cost and can lead to security issues and non-compliance with legal standards.
Aware of the challenges of intelligent archiving, more and more companies are opting for a rational document management system (DMS).
What is a GED? A company, whatever its size, generates a large volume of documents each year, such as: contracts, minutes of meetings, general assemblies financial, commercial and operational documentation pay slips, employment TG Number List contracts, etc. A document management system takes all of this documentation into account by: organizing files of all types including a history of modifications (and indicating who made the modification) allowing search and recovery of lost files (Very) good reasons to adopt a GED Having good document management tools provides companies with numerous advantages: an increase in employee productivity of at least 20%. notable savings linked to the optimization of working time and the reduction in paper consumption the assurance of respecting legal standards on, among other things, the protection of personal data (GDPR).
The conservation of financial and accounting documents protecting sensitive documents against cyberattacks or handling errors.
How does a GED work? Based on the dematerialization of all of a company’s documentation, the GED integrates, stores, manages and distributes SAB Directory documents according to user needs, whatever the size of the entity. Paper documents are scanned and integrated into the system and added to digital documents. They are then organized according to the nature of the documents, for example according to the legal retention period. Tools are provided to make research easy and quick. Finally, the data is easily shareable between company employees. Companies wishing to implement an EDM solution start with an audit of existing document management.